CONTACT INFO
Jane Dizoe
555 Main St.
Baltimore, MD 22222
US
[email protected]
Home: 555-555-5555
RESUME ^BACK TO TOP
Resume ID: 62166051 Resume Headline: Executive Assistant / Administrative Assistant
OBJECTIVE: Accomplished executive assistant, capable of handling a wide range of administrative functions and consistently producing top-quality work. Proactive, "take-charge" professional with over a decade of success providing administrative support to senior managers. Work effectively in a fast-paced environment and consistently prioritize tasks and meet deadlines. Excellent interpersonal skills, initiative, attention to detail, and follow-through skills.
EXPERIENCE: 5/1994 - Present ABC Gas Company Baltimore, MD
Industry: Trade Contractors
Senior Secretary
* Serve as senior secretary to the executive director, two department directors, and 22 employees for a company that provides natural gas services throughout the U.S. and Canada.
* Facilitate the performance of executive managers and employees by expertly anticipating and attending to office and management tasks.
* Lead new employee orientation and train temporary secretarial employees.
* Prepare and maintain departmental information, including timesheets, expense reports, contracts, and invoice payments.
* Schedule meetings for executive director with various government and private agencies, including National Audubon Society, Sierra Club, and U.S. Fish and Wildlife Service.
* Reorganize the department's filing system to facilitate document retrieval and minimize time searching for files.
* Promoted to position from secretary in 1997 based on excellent work performance.
12/1993 - 5/1994 ACE Engineering Baltimore, MD
Industry: Trade Contractors
Administrative Assistant
* Provided administrative support and helped manage 60 staff members.
* Supported 12 senior managers and supervised secretarial staff.
* Monitored and distributed workload assignments and led work teams.
* Recruited, screened, and interviewed job candidates.
* Prepared and audited timesheets and expense reports.
* Coordinated the purchase of new office equipment and phase-in process.
* Cut supply costs in half by initiating a cost/materials containment plan.
* Reduced overhead costs by 15% by negotiating new maintenance contracts for office equipment.
8/1988 - 5/1992 DEF Company Baltimore, MD
Industry: Administrative and Support Services
Secretary
* Provided support for nine managers including marketing managers, system engineer managers, administrative manager, and 20 team members.
* Scheduled and maintained calendar of appointments, meetings, and travel itineraries.
* Trained team members on voicemail, computer system, and software programs.
* Supervised and trained temporary employees on daily branch operations.
* Established and maintained excellent working relationships with customers and employees.
* Created forms and charts that reduced time spent on new form composition by approximately 95%.
* Received employee recognition award for attending to visiting IBM employees.
* Selected to manage the word processing center and productivity/resource center.
EDUCATION: 5/1985 Baltimore Community College US-MD-Baltimore
Associate Degree
Professional Development:
* Dale Carnegie
* Principles of Management
* Time Management
* Effective Meetings
* Transformational Leadership
* Public Speaking
* The Exceptional Assistant
* Management Skills for Secretaries, Administrative Assistants, and Support Staff
* Beginning FrontPage
* Word, Excel, Outlook, PowerPoint
SKILLS: Skill Name Skill Level Last Used/Experience
Microsoft Office Intermediate Currently used/6 years
Groupwise Intermediate Currently used/4 years
Peoplesoft Beginner Currently used/2 years
Lotus 1-2-3 Intermediate Currently used/2 years
Wordperfect Intermediate Currently used/2 years
Executive Support Expert Currently used/17 years
Project Management Expert Currently used/17 years
Scheduling & Arranging Travel Expert Currently used/17 years
Word Processing Expert Currently used/17 years
Contact Management Expert Currently used/17 years
Reporting & Documentation Expert Currently used/17 years
Phone Etiquette Expert Currently used/17 years
Staff Training & Development Expert Currently used/17 years
Cost Reduction Expert Currently used/17 years
REFERENCES: Reference Name: Bill Smith
Reference Company: ABC Gas Company
Reference Title: Vice President of Transportation Services
Phone: 555-444-3333
Email: [email protected]
Type: Professional
Reference Name: Maryellen Jones
Reference Company: ABC Gas Company
Reference Title: Director of Environmental and Health
Phone: 555-444-4444
Email: [email protected]
Type: Professional
Reference Name: Brian Childs
Reference Company: ABC Gas Company
Reference Title: Director of Environment and Health
Phone: 555-444-1111
Email: [email protected]
Type: Professional
ADDITIONAL
INFORMATION: Dedicated to professional growth by constantly upgrading skills and participating in training opportunities. Professional demeanor; communicate effectively with all levels of the organization and the public. Recognized for leadership skills and willingness to do whatever is necessary to get the job done.
SUMMARY ^BACK TO TOP
Current Career Level: Experienced (Non-Manager)
Years of relevant work experience: 10+ to 15 Years
Work Status: US - I am authorized to work in this country for any employer.
Target Job: Target Job Title: Executive Assistant / Administrative Assistant
Desired Job Type: Employee
Desired Status: Full-Time
Target Company: Category: Administrative and Support Services
Industry: Accounting/Auditing/Tax Services
Target Locations: Selected Locations: US-MD
Relocate: No
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